Simple steps to make your café more accessible!

A photo of a cafe.

Chris recently emailed us looking for some advice. He is about to open a small café in Halstead in Essex and he wants to make it as accessible as possible. He doesn’t have a very big budget but he wants to make sure that everyone feels welcome in his café. So we had a look through our reviews of cafés and picked out some of the things our reviewers have told us they love.

1) Offer to carry food and drinks to the table. Some people find it difficult to carry objects and it is a good idea to ask if they would like a hand. If the customer has a visual impairment, let them know where you have put their tray. Imagine there is a clock face on the tray and describe the position by saying ‘your coffee is at one o’clock’.

The staff get a full score as they were welcoming and helpful from the start. It was no big deal for them to carry my coffee across to the table, see if I wanted anything else, and juggle the furniture to help me sit where I wanted. - KMac

For some people, a cup and saucer can be challenging to hold and they may prefer a mug. Others may wish to use a straw. Having a range of options is a great way to make people feel welcome.

2) Moveable tables and lowered counters are awesome. Wheelchair users sometimes need a little more space to move around and if tables are fixed to the floor, they can become obstacles. Movable furniture allows more flexibility for everyone but there should be a clear and obvious pathway free from obstacles, for visually impaired customers and staff. A lowered counter makes it easier to place orders or pay the bill. If there isn’t enough space for a lowered counter, ask customers if they would prefer to order from their table.

The counter was low for everybody to use, the cafe was spacious where tables and chairs were spread out to avoid accidents. - alicefort94

3) Customers can’t buy anything if they can’t get in the cafe! Always offer assistance with opening the door and if you have portable ramp, make sure there is a sign to inform customers that a ramp is available. A simple wireless doorbell, at wheelchair height, provides an easy way for a disabled person to let you know they need assistance. Permanent ramps and automatic doors make it easier for customers to wander into your café. They are a great feature that will attract clubs and people looking to host meetings to your café. 

There is a ramp to the front door. The ramp is of a solid stone construction and is rather steep. Not horribly or impossibly steep, but a bit of an effort in a manual wheelchair and it could be a bit of a skid if you come down it in the rain. The front door is a bit heavy but there are always people who jump out of nowhere to help. - Squirrelpot

4) Install an accessible toilet. An accessible toilet is a toilet with a wide step-free entrance that is equipped with grab rails and an alarm to attract attention in the event of an emergency. Small details like having lever taps and paper towels make a huge difference. Never store anything, including over-sized bins, in an accessible toilet because this reduces the amount of space available for the user. The key to an accessible toilet is...the bigger the better!

Toilet: kept locked - the key is available on the counter, attached to a purple whisk, so you can't miss it. There's an alarm cord and a grab rail beside the lavatory. Misses out on five stars only because there is no grab rail by the wash hand basin and the room is quite small so maneuvering might present problems. - warnesdj

5) Learn some BSL. Knowing British Sign Language (BSL) is becoming an increasingly useful skill to have. The exact number of BSL users in the UK is unknow but estimates suggest there are over 150,000 BSL users. It is also a good idea to keep a notepad next to the till to help people to communicate non-verbally. 

6) Alternative formats. Printing a large print version of your menu and keeping it to hand, is an easy way to increase your accessibility! Some people may also wish to read your menu online. This gives people the opportunity to read the menu before they visit, if they need a little extra time. Having a range of alternative formats, including Braille and Easy Read formats, is the best way to make everyone feel welcome.

A photo of a door with a sign for an accessible toilet

7) Clear signage. Make sure there is clear signage pointing to the accessible toilet with the symbol in a contrasting colour to the background.

8) Be welcoming! Don’t forget to make everyone feel welcome in the café and ask them if they need anything.

I ordered my drinks, I went to the seat and a barista moved a chair so my wheelchair would fit in. The lady serving noticed I had gone and asked where the lady with the purple hair had gone not the lady in a wheelchair. That meant a lot. I felt valued as a person not just an invisible person in a wheelchair. - earthsoul

9) Tell everyone about your accessible cafe! Write to local disabled people’s groups telling them that you have opened and what facilities you have. Don’t be afraid to ask for feedback or for people to review your café on Euan’s Guide. You will be surprised how popular your accessible loo will be!

If you’re not sure, just ask the customer!

Tags: top tips, restaurants


You have to be signed in to leave a comment.

Login / Signup


I don't think I would get through all the 'clutter' to get in to that toilet! Not without many of the other patrons having to move, and that is a big problem with a lot of venues. Their priority is getting as many paying patrons as possible, which means accessibility suffers for those in wheelchairs or those who use sticks.